Payroll & Social Insurance Services at Zora

When using Zora's payroll and social insurance services, managing payroll and ensuring compliance with social insurance regulations for businesses becomes easier with the assistance of our experienced professionals.

Benefits for Businesses Using Zora's Payroll & Social Insurance Services

• Cost Savings and Legal Compliance

Our Payroll and Social Insurance experts will advise on the most beneficial solutions for payroll and social insurance, helping to maximize your business's cost efficiency while ensuring the safety of business owners.

• Transfer of Responsibility

By delegating specialized tasks to Zora, business owners can focus 100% on business development and building their sales team.

• Professional Handling of Issues

Proactively addressing arising issues and working with relevant authorities, Zora.vn will regularly inform and advise businesses on changes related to payroll and social insurance policies.

• Expert Consultation and Support

We have a team of seasoned consultants who will support and advise clients with the best solutions that only experts with years of experience can provide.

Tasks Managed by Zora in the Payroll & Social Insurance Service Package

1. Human Resource Management 

a) Employment Contracts, Renewals, and Amendments

We have a deep understanding of the requirements for employment contracts in Vietnam, from probationary and seasonal contracts to permanent employment contracts. We will help you execute them correctly and avoid costly mistakes when signing employment contracts, including:

• Employment Contracts, Renewals, and Amendments
• Support with various contract templates suitable for your signing needs, including:
  • Advising on signing employment contracts
  • Advising on signing probationary contracts
  • Advising on signing training contracts
  • Advising on signing outsourced service contracts
  • Advising on signing decisions related to employment contracts and other types of contracts

b) Labor Procedures, Documentation, and Compliance

• Handling labor increase or reduction procedures
• Registering Social Insurance Numbers (MST) for new employees, registering new dependents or changing dependents, and compiling tracking lists for these registrations
• Developing wage scales
• Advising on the creation of Labor Regulations, Wage Policies, Job Titles Lists, and handling necessary registrations
• Advising on drafting registered Labor Agreements
• Reporting on employment status for the first six months of the year and year-end as per state reporting timelines

c) Employee Benefits and Trade Unions

• Applying for new or reissued Social Insurance books
• Applying for and renewing Health Insurance cards
• Finalizing Social Insurance books for employees as needed
• Processing and applying for employee insurance benefits: sick leave, maternity, retirement, etc., when they arise
• Registering trade unions (whether the company has an internal union or not) and providing guidance on managing the union fund

2. Payroll Calculation, Social Insurance and Related Matters

a) Payroll Calculation, Processing, and Reporting

Each month, we will notify you to confirm the necessary detailed information about employees, then handle all paperwork and prepare payroll. You only need to review and approve. This phase includes:

• Collecting monthly timesheets and payroll information to perform comprehensive monthly payroll calculations, including: payroll calculation, Social Insurance (BHXH), Health Insurance (BHYT), Unemployment Insurance (BHTN) calculations, and Personal Income Tax (PIT) calculations
• Guiding the company in monthly payroll disbursement

b) Social Insurance Calculation, Processing, and Reporting

We help you meet obligations for Social Insurance, Health Insurance, Unemployment Insurance (SiHiUi), Trade Union funds, and related fees for your recruited employees, including:

• Preparing mandatory contribution tables (Social Insurance, Health Insurance, Unemployment Insurance (SiHiUi), Trade Union funds) to calculate the amounts the business is responsible for paying during the period
• Preparing monthly reports and aggregating mandatory Social Insurance contribution data
• Liaising and working with insurance agencies upon request

c) Personal Income Tax Declaration

Handling quarterly Personal Income Tax declarations and annual PIT finalizations as business obligations, including preparing calculations, collecting necessary documents, submitting them to relevant tax authorities, and performing required procedures such as:

• Collecting income and salary information of personnel
• Preparing quarterly Personal Income Tax declarations, submitting them, and notifying the tax amounts to be paid
• Reviewing employees' annual income, preparing annual Personal Income Tax finalizations, and submitting them for approval
• Submitting corporate income tax declarations to tax authorities within 90 days after the fiscal year-end, notifying the tax amounts to be paid upon annual finalization
• Advising on cases of overpaid taxes, tax refunds, or carrying forward excess Personal Income Tax deductions to the next year
• Explaining to tax authorities when there are requests for explanations about the entity's Personal Income Tax.

Choosing Zora.vn's payroll & social insurance services ensures that businesses receive the best support and consultation from our experienced specialists at the most affordable costs. We guarantee the protection of the rights and interests of both the enterprise and its employees while strictly complying with Vietnamese legal regulations, thus avoiding administrative violations by competent authorities.